This document defines whether your professional goals have been met and reflects your worth in terms of an increment in your salary. 

In this blog, we will walk you through a salary increment letter, why it is important, a sample format for the letter and tips to craft a well-written letter. 

What is a Salary Increment Letter?

A salary increment letter is a formal document written by an employee asking for a raise in their current salary. The skeleton of this letter can be based on various factors such as the employee’s performance, achievements, undertaking additional responsibilities, and market conditions. 

The letter indicates and justifies the reason the employee is requesting a raise in their pay. You should focus on highlighting your contributions and accomplishments when writing a salary increment letter. Remember, this document is the best weapon in your arsenal for getting what you deserve at your workplace. 

Importance of Salary Increment Letter

A salary increment letter is important in both personal and professional development. Personally, the hike you will get will help you strengthen your finances. And professionally, it will help you in your career progression. 

Below listed points will help you understand the importance of a salary increment letter clearly: 

Formal Documentation

When you write a salary increment letter, you formally document your request for a raise. Your intention behind requesting a raise will be recorded, which in turn will lessen the chances of any misunderstandings in the future.

Justify your Value

A salary increment letter allows you to articulate and highlight your achievements. Not only that, it also showcases your contributions that have added value to the growth of the team and the organisation. 

Supports Career Growth

Requesting a salary increment in a structured manner can help you advance your career. It shows that you are proactive about your career development and are willing to advocate for yourself.

Motivates Performance

Sending a salary increment letter can be a motivating factor for both you and your employer. It provides a tangible goal to work towards and can lead to increased job satisfaction and engagement.

Salary Increment Letter Format

A salary increment letter should be well-crafted so that your request for an increase in salary doesn’t go unnoticed by your employer/manager. 

You can use the below format to write a salary increment letter:

[Your Name]

[Your Job Title]

[Department]

[Date]

Subject: Request for Salary Increment

Hi [Name], 

I hope this email/message finds you well. 

I am writing this email/message to formally request a raise in my current salary. With over [Enter Duration] years, I have contributed to [Company Name] in various roles and responsibilities.

I strongly believe that my performance and accomplishments will justify my request for the raise. 

Listed below are a few of my major accomplishments that contributed [Percentage] to the organisation’s growth: 

1. [Achievement 1]
2. [Achievement 2]
3. [Achievement 3]

An adjustment in my current compensation would boost my morale and help me contribute more towards the continued growth of the organisation. 

I am happy to discuss this further at your convenience. 

Awaiting your response. 

Yours sincerely 

[Name]

Salary Increment Letter Sample

Rahul Kumar

Brand Manager

Corporate Marketing

10/09/2024

Subject: Request for Salary Increment

Hi Priya, 

I hope this email finds you well. 

I am writing this email to formally request a raise in my current salary. For over 8 years, I have contributed to XYZ Corporation in various roles and responsibilities.

I strongly believe that my performance and accomplishments will justify my request for the raise. 

Listed below are a few of my major accomplishments that would help you derive a decision:

• Successful Implementation of Brand Campaign: Led the team with a strategic initiative for branding, resulting in an increase of 25% in brand awareness, and an 18% boost in engagement with the new market positioning of our product. 
• Product Launch: Collaborated with the product and project team to help deliver the new product launch that involved rigorous market research and a go-to-market strategy. 

An adjustment in my current compensation would boost my morale and help me contribute more towards the continued growth of the organisation. 

I am happy to discuss this further at your convenience. 

Awaiting your response. 

Yours sincerely 

Rahul Kumar

Tips to Write a Salary Increment Letter

Writing a good salary increment letter needs preparation and research. A well-curated salary increment letter has a higher chance of getting reviewed diligently. This increases the probability of getting a good increase. 

Here are a few tips to help you: 

1. Research the market and benchmark the current pay for your role across the industry. Understand the key responsibilities of the role and assess where you stand. 
2. Structure your increment letter. Use professional language and ensure to state the reason for writing the letter at the outset. 
3. Be specific about your accomplishments and try to use numbers, and figures as much as possible to highlight your contributions. 
4. Subtly highlight your value and showcase how you have been consistently meeting your goals. 
5. Proofread the salary increment letter before sending it to be sure that there are no errors in it.

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Leave encashment is the process of calculating and crediting the amount of cash in exchange for an employee’s unused paid leaves. Employees can save their leaves to receive money when they leave their job or retire. Leave encashment is included in the employee’s full and final settlement.

The leave encashment policy differs from company to company, and the rules vary. Some companies usually pay for the leaves taken, or some adjust them in the next calendar year. 

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Types of Leaves

To encash your leaves, you need to know the types of leaves, and which of them can be encashed. Here are different types of leaves:

Is Leave Encashment Taxable? 

Any leave is available for encashment during service, at retirement, or when a person resigns. When encashed during the service period, it is fully taxable and part of the salary income. However, one can claim some relief under Section 89 of the Income Tax Act.

Read more: Leave Management System

Leave Encashment During Employment

Leaves encashed while the employee is still employed are subject to taxation since the amount encashed becomes part of the “income from salary” head.

Tax benefits under Section 89 apply to this head, and employees can save tax by filling out Form 10E to claim tax relief.

Leave Encashment At Retirement or Resignation

Leave encashment can be received by the employees when they are still in employment, when they choose to retire, or when they resign. The leave encashment amount becomes part of the salary and is fully taxed if applied for when in employment. Section 89 of the Income Tax Act provides some tax relief. 

For government employees, both state and central, the entire amount is tax-exempted. However, for private employees, the leave encashment amount is partially taxable. The tax is calculated based on Section 10(10AA)(ii).

Leave Encashment for Legal Heirs of a Deceased Employee

Leave encashment for legal heirs of a deceased employee whether a government or a private employee, the amount is completely exempted from taxation. 

As per the latest tax norms introduced on 1 April 2023, a limit of ₹25 lakhs has been set. That means leave encashment amounts up to ₹25 lakhs will be exempted from tax for private employees. This will be valid provided they meet specified conditions mentioned under Section 10 of the Income Tax Act. 

For government employees, the taxation of leave encashment works differently than for non-government employees. 

Leave Encashment Formula

Leave encashment is calculated with a basic formula, i.e., 

[(Average Basic salary + Average Dearness Allowance) / 30] * No. of Earned Leaves

In the above formula, 

• Average Basic Salary = Average monthly basic salary 
• Average Dearness Allowance = Average monthly dearness allowance (DA)
• No. of Earned Leaves = Total number of leaves accumulated

Leave Encashment Calculation

The leave encashment calculation formula considers the per day salary of the employee, which is inclusive of the basic salary along with the Dearness Allowance (DA). This amount is then divided by 30 (assuming the month has 30 days). The number is then multiplied by the number of leaves accumulated by the employee to get the final result.

Here’s an example of leave encashment calculation to help you understand it better: 

Anil has been an employee of XYZ Corporation for 20 years and he was entitled to 35 days of annual leave. His monthly salary including the Dearness Allowance is ₹50,000. During his tenure at XYZ Corporation, he used only 120 days as leave and accumulated the remaining leaves. 

This is how his leave encashment will be calculated: 

Total leave entitlement over 20 years: 20 years X 35 days/year = 700 days 

Accumulated Leaves (Earned Leaves): 700 days−120 days=580 days

Per Day Salary: ₹50,000/30 = ₹1,666.67 

Leave Encashment Amount: ₹1,666.67×580=₹9,66,670

In this case, Anil’s leave encashment of ₹9,66,670 was higher than ₹3,00,000, so only ₹3,00,000 would be exempt from tax. The remaining amount, ₹6,66,670, would be taxable.

Leave Encashment for Legal Heirs of a Deceased Employee

Leave encashment for legal heirs of a deceased employee whether a government or a private employee, the amount is completely exempted from taxation. 

As per the latest tax norms introduced on 1 April 2023, a limit of ₹25 lakhs has been set. That means leave encashment amounts up to ₹25 lakhs will be exempted from tax for private employees. This will be valid provided they meet specified conditions mentioned under Section 10 of the Income Tax Act. 

For government employees, the taxation of leave encashment works differently than for non-government employees. 

What is Leave Encashment Policy?

Leave encashment is a policy wherein an employee is entitled to receive cash in exchange for their unused or unutilised leaves in a year. Employees can save their leaves and get the amount when they retire or when they resign. 

The leave accumulation policies of companies may vary from each other. However, generally, companies allow employees to carry over unused leaves from the current year to the next year. Employees can get paid for the unused leaves and can benefit from not using their leaves. 

However, the leave encashment amount is taxable with some exemptions. Government employees are exempted from tax when they retire and encash their unused leaves.

Process of Leave Encashment

Automated Leave Encashment Calculation

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List of holidays as applicable in Karnataka, including Bangalore/Bengaluru, Mysore/Mysuru, Mangalore/Mangaluru, Hubli, Dharwad, Hubli, etc.

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List of holidays as applicable in Tamil Nadu, including Pooja holidays, Diwali holidays, Christmas and more, for Chennai, Coimbatore, Salem, Tiruchirapalli, Madurai.

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A leave approval letter is an official communication from the manager to the employee approving time off. A good leave approval letter is an important part of a transparent, well-planned leave management system; it also proves to the employee that the employer cares about their well-being and is supportive of their request for time off.

Good leave management is important because it helps managers with optimal resource allocation and a well-planned system without bottlenecks. Below, you will find tips and tricks on how to write a great leave approval letter and pre-written, editable templates for you to download and use.

Format of a Leave Approval Letter

Here are the important elements of a leave approval letter:

1. Approval of time off: Begin the letter by stating that the employee’s leave has been approved.
2. Confirm leave details: Confirm the start and end dates of the leave, as well as the total number of days and briefly reiterate the reason for the leave as stated in the employee’s request.
3. Work Arrangements: Mention any specific arrangements made for covering the employee’s workload during their absence.
4. Pre and post-leave duties: Mention any duties or responsibilities the employee has to carry out before or after their leave. For example, an ongoing project might need to be handed over to a colleague.
5. Contact Information: Provide your contact information for any questions or concerns.
6. Closing: Use a formal closing, such as “Sincerely” or “Regards.”

How to Write a Leave Approval Email

A good leave approval email should be transparent, professional and sensitive. It’s an important tool in making your employees feel valued and cared for.

• Subject Line: Clearly state the subject, such as “Leave Approval for [Employee’s Name].”
• Salutation: Greet the employee formally, such as “Dear [Employee’s Name].”
• Approval: Directly state that the leave is approved.
• Company leave policy: State the company leave policy and mention any specific requirements like a doctor’s note, notice periods, etc.
• Work Arrangements: Mention any specific arrangements made for covering the employee’s workload during their absence.
• Contact Information: Provide your contact information for any questions or concerns.
• Closing: Use a formal closing, such as “Sincerely” or “Regards.”
• Your Name and Position: Include your name and your position within the company.

Leave Approval Letter Templates

Vacation Leave Approval Letter Template

Download Vacation Leave Letter Template

Sick Leave Approval Letter Template

Subject: Sick leave approval for [Employee’s Name]

Dear [Employee’s Name],

This email confirms your approval for sick leave from [Start Date] to [End Date], a total of [Number] days.

As per our company’s leave policy, you are entitled to [Number] days of sick leave per year. Please ensure that you provide any necessary medical documentation once you are healed and well.

To ensure a smooth transition, we have made the following arrangements to cover your workload during your absence: [mention any specific arrangements made].

Please take the time to recover. If you need any help, please do not hesitate to contact me at [Your Email] or [Your Phone Number].

Sincerely,

[Your Name]
[Your Position]
[Company Name]

Download Sick Leave Letter Template

Unplanned Leave Approval Letter Template

Leave Approval Letter vs No Objection Certificate (NOC)

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An interview call letter is an official communication sent by the hiring team to a potential candidate, inviting them for an interview.

It is a very important letter, usually sent by email, containing details like the date and time of the interview and more. A well-written interview call letter increases the chances of candidates agreeing to the interview and showing up enthusiastic and well-prepared.

In this blog you’ll find free, downloadable and editable samples of interview call letters for use in your hiring process.

Interview Call Letter Format

A good interview call letter, whether physical or via email, should have the following essential elements.

Applicant details

In the case of a physical letter, start off the letter by including the name, address and phone number of the applicant, followed by the date of sending. Also include the recruiter’s name and details. In case of an email, these details are not required.

Subject

For both email and physical letters, a subject line is mandatory. It catches the attention of the candidate and motivates them to read on. Make your subject line direct and to the point.

Salutation

Before the body, add a formal salutation to greet your candidate.

Note of congratulations

Begin the body of the letter by congratulating the candidate for getting selected for the interview round. Make the candidate feel special and motivated to continue along the hiring process.

Details of the interview

In the case of a remote interview, you can include a video conferencing link or details of how to join the interview remotely. Make sure you choose a video conferencing tool that’s accesssible by everyone.

In case of an in-person interview, include the address to the interview location or a link to a Maps location for easier tracking. Make sure the location is easy to reach and the candidate is aware of the procedure to get access to the office building. Include details like the floor number, room number or name, and the contact details of a POC in case of any questions.

Sign-off

At the end of the body, include a sign-off like yours sincerely, or best, followed by your name, designation and contact details like a phone number or email address. Here you can also mention any attachments that come with the email.

Interview Call Letter Template for Email

Subject: Invitation to Interview for <Position> Role

Dear <Candidate Name>,

We are pleased to inform you that your application for the <Position> role at <Company Name> has been shortlisted for an interview.

We were impressed with your qualifications and experience, and we believe you are a strong fit for our team. We are excited to learn more about you and how your skills can contribute to our company’s success.

We would like to invite you to interview on <Date> at <Time> <Time Zone>. The interview will be conducted via <Video call platform, e.g., Zoom, Google Meet>. You will be speaking with <Interviewer’s Name>, <Interviewer’s Title>.

The interview will last approximately <Duration> and will cover <Brief overview of interview topics, e.g., your background, experience, and how your skills align with the role>.

Please confirm your availability for the interview by <date>. If this time doesn’t work for you, please let us know your preferred times.

We look forward to speaking with you soon!

Best regards,

<Your Name>

<Your Title>

<Company Name>

<Contact Information>

Editable Interview Call Email

Interview Call Template for Postal Letter

<Company Letterhead>

<Date>

<Applicant’s Name> <Applicant’s Address>

Dear <Applicant’s Name>,

We are pleased to inform you that your application for the position of <Job Title> has been shortlisted for an interview.

We reviewed your resume and found your qualifications and experience to be impressive. We believe your skills and background align well with the requirements of this position.

We would like to invite you to an interview on <Date> at <Time> at our office located at:

<Company Address>

The interview is expected to last approximately <Duration>. You will be meeting with <Interviewer’s Name>, <Interviewer’s Title>.

Do bring a copy of your resume and any relevant documents to the interview. We look forward to meeting you and discussing your qualifications further. 

Please confirm your availability for the interview by <date>. If this time doesn’t work for you, please let us know your preferred times.

If you have any questions or require further information, please do not hesitate to contact <Your Name> at <Phone Number> or <Email Address>.

Sincerely,

<Your Name>

<Your Title>

<Company Name>

Enclosure: Interview Schedule

Editable Interview Call Letter

Tips and Tricks for Interview Call

1. Personalize the letter: Make sure to mention the candidate’s name, and even specific reasons why the candidate was selected for the interview. You could mention a specific skill or experience mentioned in their resume that aligns with the job requirements.For example, you could say, “Your experience in marketing is particularly relevant to this role”. This brings a feeling of achievement and validation for the candidate, building anticipation for the interview, which increases the chances of a positive outcome.
2. Don’t miss any detail: Include every tiny detail in the first communication to reduce back-and-forth as much as possible. This includes specifying the interview format (in-person, virtual, or phone), the duration of the interview, the names and titles of interviewers, any required documents the candidate should bring and more.
3. Include a call to action: At the end of your letter, make sure you include a call to action for the candidate, whether it is confirming their availability by replying to the email or letter, or requesting them to bring documents to the interview. This ensures a smooth process and demonstrates your organized approach.
4.  Maintain a consistent tone: A business formal tone is best when sending interview call letters, but this can vary depending on the work culture within the business itself. It’s important to remain consistent in all comms to the candidate.
5. Proofread your letter: Make sure you get at least two pairs of eyes to check your letter before you send it out. Check for typos, grammar or syntax errors; mistakes in recipient or sender details, or interview information. Make sure you are not missing out on any information.
6. Automate the process: Today, most high-growth businesses have automated hiring processes. With templates like the ones you can download in this blog, you don’t need to manually type out the entire letter. This can lead to errors and delays.

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A salary slip or payslip, is a document issued by an employer to an employee every month with pay-related details.  It includes information like gross salary, deductions like taxes and contributions, and net pay received. It can be emailed or posted to the employee, and businesses are legally required to provide payslips as proof of salary payment made.

The salary slip acts as a record of earnings and deductions and is required for applying for loans or proving income.

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Components of Salary Slip

Your salary slip typically breaks down your pay into three main components:

1. Earnings:

   • Basic Salary: Your fixed portion of monthly income.
   • House Rent Allowance (HRA): Allowance for housing expenses, may be partially taxable.
   • Conveyance Allowance: Covers travel expenses related to work.
   • Medical Allowance: Medical allowance is a fixed amount to help cover employees’ medical expenses, separate from any reimbursement claims they might submit.
   • Other Allowances: May include special allowances or bonuses.

2. Deductions:

   • Professional Tax: State-levied tax on income.
   • Employee Provident Fund (EPF): Mandatory contribution towards your retirement fund.
   • Tax Deducted at Source (TDS): Income tax withheld by the employer.

3. Net Pay: The final amount deposited into your bank account after deductions.

Salary Slip Format

Earnings

• Basic salary: The basic salary is the foundation of an employee’s compensation. It’s the fixed amount paid before any bonuses or allowances are added.
• Dearness Allowance: Dearness allowance is a salary supplement for Indian government employees that combats inflation by increasing with rising living costs. It’s a percentage of their base salary, helping maintain their purchasing power.
• House Rent Allowance: House Rent Allowance (HRA) is a partial reimbursement for rent paid by salaried individuals in India. It reduces your taxable income if you live in rented housing.
• Conveyance Allowance: Conveyance Allowance helps salaried people cover commuting expenses to and from work. It’s a fixed amount or a portion of your salary, depending on your company’s policy.
• Medical Allowance: Medical Allowance is a fixed amount paid by some employers in India to help cover medical bills for you and your dependents.
• Special Allowance: Special Allowance is a broad category that encompasses various allowances beyond basic salary. It can include things like uniform allowances, shift allowances, or remote work allowances, depending on your company and job.

Deductions

• Professional tax: Professional tax is a state-level tax deducted from your salary in India. It’s a small direct tax that varies by state and income slab.
• Tax Deducted at Source: Tax Deducted at Source (TDS) is another tax deducted from your salary by your employer in India. It’s an advance payment towards your annual income tax liability. The TDS rate depends on your income tax bracket.
• Employee Provident Fund: Employee Provident Fund (EPF) is a retirement savings scheme in India. Both you and your employer contribute a portion of your salary towards this fund. The accumulated amount is then available to you upon retirement or under certain other specific circumstances.

Net Pay

Salary Slip – Different Formats

Salary Slip – Excel version

Salary slip – Docs version

Salary slip – PDF

Importance of Salary Slip

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A job offer letter is a formal written document sent by employers to a candidate selected to fill a particular position. It contains critical information like roles and responsibilities, salary details and start date.

If the candidate is satisfied with the terms detailed in the offer letter, she will sign it and send it back as an acceptance of the job.

If the offer letter contains the following details, it can be considered a legally binding contract:

• A clear and definite offer of employment
• A clear acceptance of the offer
• An exchange of value; salary being exchange for work done

In addition to these essential elements, an offer letter in India must also be in writing and signed by both parties.

Employers must ensure that the following critical information is included in the job offer letter:

Job title

The potential employee’s position at work and level of responsibilities after getting selected.

Job description

A written narrative that lists down the core responsibilities, general tasks, and other associated duties.

Starting date

The scheduled date when the new hire is expected to join the company and start working.

Work schedule

The expected volume of work – hours per day or days per week, that the employee must put in at the job.

Reporting structure

The inter-relationship between various authorities within a company. In other words, it describes the hierarchical chain of command – who reports to whom.

Salary

The compensation paid to the employees in exchange for their service. An employer needs to factor in various components of salary while calculating it in India. Typically, it includes base salary, wages, commissions, incentives, etc.

Read more: Salary structure, components, and calculation

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Employee benefits

The indirect and non-cash components paid to the employees over and above their salaries.

Privacy policies

A section of the offer letter that discloses how the employer manages customer data and how the prospective employee has to follow it.

Termination conditions

The clause or provision for terminating an employee’s work within an organisation.

Paid time off

The number of days per year that can be used for vacation, sick leave or personal days.

Job Offer Letter Samples

Standard Job Offer Letter Template

This simple, customizable template can be used for any position. Since this is the first official communication your candidate will receive from you, it’s important to add all important details to the offer letter.

Email subject line: Congratulations! You have been selected for the role of <job title> at <company name>

Dear <name>,

We are pleased to offer you the position of <title> at <company>. We were thoroughly impressed by your qualifications, experience and interview performance, and we believe you will make a valuable addition to our team.

Job details

• Job title:
• Department:
• Reporting to:
• Start date:
• Compensation:

Benefits & perks

• <list of benefits like health insurance, etc>

Please indicate your acceptance of this offer by signing and returning a copy of this letter by <acceptance deadline>. You can also reach out to <HR POC> at <HR email> or <HR phone number> for any clarification or assistance.

We are excited to have you join our team and look forward to your contributions.

Sincerely,

<HR Manager’s name>
<HR Title>
<Contact information>

Editable Standard Offer Letter Template

Executive Job Offer Letter Template

This is the perfect template for leadership positions. When offering a job to your ideal candidate for an executive position, make sure to use this template and change/add as many details as needed.

Email subject line: Congratulations! You have been selected for the role of [Job Title] at [Company Name].

Dear [Candidate’s Full Name],

It is with great pleasure that we extend an offer for the position of [Job Title] at [Company Name]. Your impressive track record and leadership experience align perfectly with our company’s vision and goals.

Job Details:

• Job Title: [Job Title]
• Department: [Department]
• Reporting to: [Supervisor/Manager Name]
• Start Date: [Start Date]
• Compensation: [Salary or Compensation Details]
• Signing Bonus: [Signing Bonus Details]

Benefits and Perks:

• [List of Executive Benefits and Perks]

Please signify your acceptance of this offer by signing and returning a copy of this letter by [Acceptance Deadline]. Feel free to contact [HR Contact Name] at [HR Contact Email] or [HR Contact Phone Number] for any queries or assistance.

We eagerly anticipate your leadership contributions to our organization.

Warm Regards,

[HR Director’s Name]

[HR Director’s Title]

[Contact Information]

Editable Executive Offer Letter Template

Internship Offer Letter Template

This is the template to customise when offering an internship to the ideal candidate. Interns are enthusiastic and fresh – this template is the perfect communication to get your candidate onboard.

Email subject line: Congratulations! You have been selected for the role of [Job Title] at [Company Name].

Dear [Candidate’s Full Name],

It is with great pleasure that we extend an offer for the position of [Job Title] at [Company Name]. Your impressive track record and leadership experience align perfectly with our company’s vision and goals.

Job Details:

• Job Title: [Job Title]
• Department: [Department]
• Reporting to: [Supervisor/Manager Name]
• Start Date: [Start Date]
• Compensation: [Salary or Compensation Details]
• Signing Bonus: [Signing Bonus Details]

Benefits and Perks:

• [List of Executive Benefits and Perks]

Please signify your acceptance of this offer by signing and returning a copy of this letter by [Acceptance Deadline]. Feel free to contact [HR Contact Name] at [HR Contact Email] or [HR Contact Phone Number] for any queries or assistance.

We eagerly anticipate your leadership contributions to our organization.

Warm Regards,

[HR Director’s Name]

[HR Director’s Title]

[Contact Information]

Editable Internship Offer Letter Template

Remote Job Offer Letter Template

Work-from-home and remote jobs became popular after the COVID-19 pandemic – remote jobs offer flexibility and allow you to hire top talent from around the world. This is a customizable template for you to send to your candidate.

Email subject line: Congratulations! You have been selected for the role of [Job Title] at [Company Name].

Dear [Candidate’s Full Name],

We are thrilled to offer you the remote position of [Job Title] at [Company Name]. Your skills and expertise make you an excellent fit for our team, and we are excited to have you contribute to our company’s success remotely.

Job Details:

• Job Title: [Job Title]
• Department: [Department]
• Reporting to: [Supervisor/Manager Name]
• Start Date: [Start Date]
• Compensation: [Salary or Compensation Details]

Remote Work Setup:

• [Remote Work Policy and Equipment Details]

Please confirm your acceptance of this offer by signing and returning a copy of this letter by [Acceptance Deadline]. For any inquiries or assistance, please contact [HR Contact Name] at [HR Contact Email] or [HR Contact Phone Number].

We look forward to your valuable contributions as a remote team member.

Best Regards,

[HR Manager’s Name]

[HR Manager’s Title]

[Contact Information]

Editable Internship Offer Letter Template

Part-time Job Offer Letter Template

Part-time employees offer businesses the flexibility to staff up during busy periods, while also providing workers with the opportunity to balance work with other commitments. When offering a job to a part-timer, you can use this template. Make sure to add any details you feel necessary.

Email subject line: Congratulations! You have been selected for the role of [Job Title] at [Company Name].

Dear [Candidate’s Full Name],

We are pleased to extend an offer for the part-time [Job Title] position at [Company Name]. Your skills and availability make you an excellent candidate to contribute to our team in a part-time capacity.

Job Details:

• Job Title: [Job Title]

• Department: [Department]

• Reporting to: [Supervisor/Manager Name]

• Start Date: [Start Date]
• Compensation: [Hourly Rate or Compensation Details]

Part-Time Schedule:

• [Part-Time Schedule Details]

Please indicate your acceptance of this offer by signing and returning a copy of this letter by [Acceptance Deadline]. Should you have any questions or require assistance, please reach out to [HR Contact Name] at [HR Contact Email] or [HR Contact Phone Number].

We are excited to have you join us in this part-time role.

Warm Regards,

[HR Manager’s Name]

[HR Manager’s Title]

[Contact Information]

Editable Part Time Offer Letter Template

Part time to Full Time Job Offer Letter Template

Use this template when converting a part time employee into a full time position.

Email subject line: Congratulations! You have been selected for the role of [Job Title] at [Company Name].

Dear [Candidate’s Full Name],

We are pleased to extend an offer for the full-time position of [Job Title] at [Company Name]. We were thoroughly impressed with your performance and skills in a part-time capacity and look forward to your contributions as a full-time employee.

Job Details:

• Job Title: [Job Title]
• Department: [Department]
• Reporting to: [Supervisor/Manager Name]
• Start Date: [Start Date]
• Compensation: [Hourly Rate or Compensation Details]

Please indicate your acceptance of this offer by signing and returning a copy of this letter by [Acceptance Deadline]. Should you have any questions or require assistance, please reach out to [HR Contact Name] at [HR Contact Email] or [HR Contact Phone Number].

We are excited to have you join us in this full-time role.

Warm Regards,

[HR Manager’s Name]

[HR Manager’s Title]

[Contact Information]

Editable Part Time to Full Time Offer Letter Template

General Job Offer Letter Template

Dear [Employee_Name],

Congratulations! We are pleased to confirm that you have been selected to work for [Company_Name]. We are delighted to make you the following job offer:

The position we are offering you is that of [Job_Title] with an annual cost to company of 330000. This position reports to [Manager_Name].

We would like you to start work on [Employee_Joining_Date]. Please report to [Manager_Name] for documentation and orientation. If this date is not acceptable, please contact me immediately. On joining, you will be invited to our HR tool (XPayroll) in which you may be required to upload your documents.

Please sign the enclosed copy of this letter and return it to me by [Acceptance_Last_Date] to indicate your acceptance of this offer.

We are confident you will be able to make a significant contribution to the success of [Company_Name] and look forward to working with you.

Sincerely,

[HR_Name] [Company_Name]

You can download the above offer letter for free in Word (editable) or PDF format from below. Both versions contain the offer letter format with salary structure.

Download Offer Letter in Word for Free

Download Offer Letter in PDF for Free

Tips for Making Job Offer to Candidate

The rate of drop off after receiving an offer letter is reported to be as high as 80% in some industries. High drop off rates result in waste of time, money and resources – this is why it is so important to give your chosen candidate a good overall hiring experience and top it off with the perfect job offer.

Here are some tips to follow while preparing to offer the job to your chosen candidate so you don’t fall victim to high drop off rates.

• Be Prompt: Move quickly with your offer once you’ve chosen your candidate. Great candidates can get snatched up by other companies if you wait.
• Express Enthusiasm: Let the candidate know you’re excited about them joining the team.
• Clearly Communicate the Offer: Provide a written document outlining the position details, salary, benefits, start date, and anything else relevant.
• Be Competitive: Research fair compensation for the role and location. While salary is important, consider the total benefits package too.
• Highlight the Opportunity: Go beyond just the job duties. Explain growth potential, company culture, and exciting perks.
• Be Open to Negotiation: Be prepared to discuss the offer if the candidate has questions or requests.
• Follow Up: After the initial offer, check in with the candidate to see if they have any questions and reiterate your enthusiasm for their potential hire.

Automated Offer Letters

RazorpayX Payroll’s automatic offer letter generation feature is a game-changer for businesses of all sizes. It takes the hassle out of creating offer letters, saving you time and resources.

With RazorpayX Payroll, you can generate personalized offer letters in seconds, with just a few clicks.

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The post 6 Job Offer Letter Formats appeared first on Razorpay Learn.

An experience letter is a formal document given to a departing employee as proof of completion of tenure and performance at the company. It contains highly relevant information like assigned roles, skills learnt on the job and a review of the employee’s overall performance. 

While an experience letter is not mandatory when starting a new job, employees may still request one for future reference. An HR manager usually provides experience letters to departing employees, but in smaller businesses, this responsibility may also fall on the business owner.

Here’s how you can create and manage employee letters on RazorpayX Payroll, using best-in-class templates crafted by our team of experts.

What are the Contents of an Experience Letter?

Given below are some important components of an experience letter:

Job Role

The experience letter should clearly state the job role in which the individual was employed. For example, if someone worked as a software engineer in a company for 3 years, it should be mentioned in the experience letter. 

Date of Joining or Starting Work

The date of joining is an important component of the job experience letter. It acts as proof of the duration for which the individual was employed with the organisation. 

Skills and Experience gained

It should specify the work the employee does and the skills they gained on the job. It should also certify any company-funded certifications that the employee received. 

Date of Resignation

The date of resignation is also an important component that specifies the duration of employment. 

Date of issuing the letter

The letter should also include the date of issuance. 

Read more: RazorpayX Payroll’s Toolkit for HRs, with dozens of customizable templates 

How to write a work experience letter?  

Writing an honest experience letter for an employee is essential for the employer. Given below are a few points that you should keep in mind while writing a job experience letter –

• Be Professional – Make sure you stay professional throughout the experience letter, as it establishes your authority as an employer. 
• Write on your business letterhead – Use your official letterhead to write the experience letter. Include a date, title, designation and company name in the letter. 
• Include the employee details – Include all the relevant details, such as employee name, designation, employment period, job role, skills earned and employer’s feedback.  

Experience Letter Template

[Company_Name]

[Company_Address]

14/12/2021

Experience Letter

To whomsoever it may concern, this is to certify that <employee’s name> was employed as <job title> in the <department> of <Name of Company> from <Joining date> to <Date of resignation>.

We can confirm <employee’s name>‘s contributions towards the company during his/her tenure have been satisfactory. 

We are sure that their passion and dedication will help them excel in whatever they choose to do next in their life. They have shown a high level of commitment throughout their time with our company.

We wish <employee’s name> all the best for their future.

Sincerely,

[HR_Name]

[HR_Designation]

[Contact details]

Editable Experience Letter Template

Experience Letter Sample

ABC Ltd. Company

Hosur Rd, Bengaluru, Karnataka 560030

June 18, 2022

Experience Letter

Mr. Rahul Patodia,

It is to certify that Mr. Rahul Patodia was employed as a Senior Finance manager in the Finance department of ABC Ltd. from June 18, 2019, to June 12, 2022. 

Mr. Rahul has exemplary skills in his field and has knowledge of financial software like Python. Being a Chartered Accountant, he is very attentive to details. He has shown due diligence and commitment towards his work throughout his work tenure.

He was responsible for heading the finance department. His far-sighted decisions helped in the company’s growth. He is a soft-spoken and composed individual, works well under pressure and treats his subordinates well. 

We are sure his passion and dedication will help him excel in whatever he chooses to do next in their life. He has shown a high level of commitment throughout his time with our company. 

We wish Mr. Rahul all the best for their future.

Sincerely,

Shruti Singhania
HR Manager
ABC Ltd.

Automated HR and Payroll Software

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• The ONLY fully-automated payroll compliance software in India
• Direct salary deposit into employee bank accounts in one click
•  Simplest reimbursement application and processing workflow
• Employee management from entry to exit with tools like CTC calculator and offer letter generator
• Integrations with 45+ tools like Whatsapp, Slack, Zoho People, Darwinbox, etc
• Time and attendance, leave management and so much more

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The post Experience Letter – Format, Free Samples & Templates appeared first on Razorpay Learn.